30 ChatGPT Prompts for Performance Review (Promoting Proactive Attitudes)

ChatGPT is transforming the way we do performance reviews.

From initiating constructive feedback discussions to crafting appraisal narratives, analyzing employee feedback, and even simplifying internal communication—its potential is genuinely exciting.

But with so many options, it can be challenging to know where to begin.

That's why I made this guide.

In this guide, using real-life performance review situations and numerous hours experimenting with ChatGPT, I'll share proven ChatGPT prompts for performance reviews.

Let's get started.

ChatGPT Prompts for Performance Review

Understand the purpose and benefits of performance reviews

Performance reviews are crucial in managing employee performance and establishing a productive work environment.

ChatGPT can explain the purpose and benefits of performance reviews and can also help devise appropriate questions and key performance indicators.

For instance, you can ask ChatGPT to provide insights on the value of setting clear expectations or the importance of providing constructive feedback.

ChatGPT Prompt:

Act as a HR manager to explain the purpose and benefits of performance reviews.

Also, provide some sample questions that can be used during these reviews to assess and improve employee performance.

Identify the key components of a performance review

ChatGPT can help outline the essential components of a performance review based on industry best practices.

It can detail aspects like setting and reviewing objectives, assessing performance against these objectives, providing constructive feedback, and setting development plans.

For instance, ask ChatGPT to describe the process and considerations for a comprehensive employee performance review.

ChatGPT Prompt:

As an HR professional, describe the key components that should be included in a thorough and meaningful performance review of an employee.

Please ensure the description includes best practices for setting objectives, assessing performance, delivering feedback, and creating development plans.

Prepare for a self-evaluation

Self-evaluation can be a daunting task, but ChatGPT can help make it easier and more constructive.

Feed it with the details of your key achievements, challenges faced, and goals for the future, and ask it to prepare a concise and professional self-evaluation.

Moreover, ChatGPT can help you identify areas of improvement by analyzing the data you provide.

ChatGPT Prompt:

Act as a professional HR consultant to help me prepare my self-evaluation.

Over the past year, here are my key achievements, challenges I've faced, and my goals for the next review period:

Compile a list of your achievements

To highlight your accomplishments for a performance review, you can ask ChatGPT to compile a list of your achievements based on the responsibilities and tasks you've shared.

ChatGPT can help you quantify your successes and present them in a professional manner, emphasizing your contributions towards the company's goals.

For example, you can provide details about projects completed, revenue generated, or any process improvements you have made.

ChatGPT Prompt:

As an experienced professional, compile a list of my achievements for the last fiscal year.

Here are the key responsibilities and projects I handled:

Identify areas for improvement or development

ChatGPT can be utilized to dissect performance review feedback and pinpoint areas for growth or development.

Provide ChatGPT with the feedback from a performance review, and have it highlight the areas that need improvement.

ChatGPT can categorize suggestions, identify recurring themes, and help you prioritize which areas to focus on.

ChatGPT Prompt:

Act as a human resource professional to analyze the following performance review feedback.

Identify key areas for improvement, recurrent issues, and development opportunities.

Here is the performance review feedback to be analyzed:

Collect supporting evidence for your achievements

One of the ways to prepare for a performance review is to gather evidence of your accomplishments.

ChatGPT can assist you in recalling and structuring your achievements over a specific period.

Give ChatGPT a list of your projects/tasks along with their outcomes and ask it to organize them in an easy-to-present manner.

For instance, if you're a salesperson, you can ask ChatGPT to highlight your sales statistics, any increases in revenue, or successful deals you closed.

ChatGPT Prompt:

Act as a professional preparing for a performance review.

I need to organize my achievements for the past year.

Here are the projects I've worked on and their respective outcomes:

Write a self-evaluation

Self-evaluations can be difficult, but with ChatGPT, you can obtain an objective assessment of your performance.

Provide ChatGPT with your accomplishments, tasks, challenges faced, and goals, and it can help construct a comprehensive self-evaluation.

The AI can help highlight your strengths, recognize areas of improvement, and suggest next steps for career growth.

ChatGPT Prompt:

As a dedicated employee, help me write a self-evaluation.

Here are my main accomplishments, tasks I have managed, challenges I faced, and my career goals for the next year.

Review a colleague's performance

When providing feedback on a colleague's performance, ChatGPT can help you outline strengths, areas for improvement, and suggest actionable ways to grow.

Simply provide details about the colleague's role, responsibilities, achievements, and areas where they might have struggled.

ChatGPT will generate a respectful and constructive performance review based on this information.

ChatGPT Prompt:

As a team lead, you've been asked to provide a performance review for a colleague who is a software engineer.

They have shown good technical skills, but struggle with time management and meeting deadlines.

Their major accomplishments include developing a critical feature for our product successfully.

Please provide a balanced review highlighting these points.

Give constructive feedback to a colleague

ChatGPT is able to provide constructive feedback by highlighting strengths, areas for improvement, and suggestions on how to improve.

You only need to provide it with specific details about the colleague's performance and it can generate a balanced feedback.

Just be careful about the tone and wording to ensure the feedback is constructive and respectful.

ChatGPT Prompt:

Act as a team leader and provide constructive feedback to a colleague based on their performance this quarter.

They have been timely with their tasks but lack effective communication skills.

Suggest ways on how they can improve in that area.

Prepare for a performance review meeting

Whether you're an employee or manager, it's essential to be prepared for a performance review meeting.

ChatGPT can assist in summarizing key performance highlights, identifying areas of improvement, and preparing questions or points to discuss.

All you need to do is provide the details of your work performance or the employee's performance records.

ChatGPT Prompt:

Act as an experienced HR manager preparing for a performance review meeting with an employee.

Here are the key performance records of the employee:

Provide a comprehensive review, highlight areas of strength, identify areas for improvement, and propose discussion points for the meeting.

Conduct a performance review meeting

ChatGPT can simulate a performance review meeting with its ability to give constructive feedback, analyze strengths and areas of improvement, and discuss goals.

You just have to provide the information about the employee's performance, their job role, and specific tasks or projects they have worked on.

ChatGPT Prompt:

Act as a manager conducting a performance review meeting for an employee who is a software developer.

Here are the details of their performance over the past year:

Document a performance review meeting

During a performance review meeting, clear and concise documentation is key.

ChatGPT can help here by acting as a neutral observer that records discussions, goals, feedback, and next steps.

To use ChatGPT in this way, feed it with the meeting's important points and ask it to prepare a comprehensive report, focusing on constructive criticism, opportunities for improvement, and future objectives.

ChatGPT Prompt:

Act as an HR professional documenting a performance review meeting.

Here are the key points from the discussion:

1.

Areas of improvement

2.

Strengths and achievements

3.

Future goals

4.

Provided feedback

Write a detailed, unbiased report summarizing these points.

Handle disagreements during a performance review

Dealing with disagreements during a performance review can be challenging but ChatGPT can offer guidance on how to navigate such situations.

Utilize ChatGPT's capability to suggest diplomatic language, conflict resolution strategies, and various ways to maintain professionalism in a heated conversation.

Simply describe the situation to the AI, and it will provide the necessary advice.

ChatGPT Prompt:

Act as a seasoned HR manager and help me handle disagreements during a performance review.

The employee strongly disagrees with the feedback given and is becoming defensive.

What should I do to deescalate the situation and ensure constructive dialogue?

Develop a performance improvement plan

ChatGPT can assist you in crafting a performance improvement plan by using the data from an employee's performance review.

Input the areas in which an employee needs improvement, and the AI will suggest actionable steps to improve performance.

For example, you can ask ChatGPT to develop a performance plan for an employee who needs to improve communication and time management skills.

ChatGPT Prompt:

Act as an experienced HR manager and develop a performance improvement plan for an employee who has challenges in communication and time management.

Provide specific, actionable steps they can take to improve in these areas.

Follow-up on a performance review

Performance reviews can sometimes be overwhelming and employees may require help to understand and implement the feedback received.

ChatGPT can assist by reviewing the performance feedback and provide actionable steps for employees to improve.

You just have to provide the performance review text to ChatGPT and ask it to offer a follow-up plan.

ChatGPT Prompt:

Act as a professional HR advisor providing follow-up advice on this performance review received by an employee.

The review points out the need for better time management and improved communication skills.

What are the steps that the employee can take to improve in these areas?

Set performance goals for the next period

ChatGPT can assist you in setting performance goals for the next period, taking into consideration the achievements, challenges, and learning areas of the current period.

It can provide suggestions on goals that will promote growth, improve performance, and increase productivity based on past performance reviews.

For example, you can ask ChatGPT to help set goals for an employee who needs to improve in certain areas.

ChatGPT Prompt:

Act as a Human Resources manager who is setting performance goals for an employee for the next period.

The employee has shown improvement in teamwork but needs to focus on time management and meeting deadlines.

What would be some relevant goals for the next period?

Track progress towards performance goals

Performance tracking can be a tedious task but with ChatGPT, it can become easy and efficient.

Feed the AI with the set goals and the progress data you have, it can then help identify areas of strength and those needing improvement.

ChatGPT can also assist in comparing progress over different periods or among different employees.

ChatGPT Prompt:

As a human resources executive, analyze the performance data of our employees over the last quarter.

Here are the set goals and individual performance metrics.

Help identify areas where the employees are excelling and where they need improvement.

Handle performance review of a difficult employee

Conducting a performance review of a difficult employee can be challenging, but ChatGPT can assist by providing objective assessments and constructive feedback.

Tell the AI about the employee's performance, their strengths and weaknesses, any specific incidents, and ask for an unbiased review.

ChatGPT can provide a fair and balanced evaluation, which can contribute to the employee's development and improve workplace dynamics.

ChatGPT Prompt:

As an experienced HR professional, conduct a performance review of an employee who has been difficult to manage.

Here's a summary of their performance, behavior, and specific incidents to consider:

Provide feedback on manager's performance

Whether you're an employee looking to provide constructive feedback to your manager, or a supervisor reviewing a manager's performance, ChatGPT can help formulate your thoughts into professional, actionable statements.

Provide ChatGPT with specific instances you want to highlight, and it can help you construct insightful, balanced feedback.

For example, you can ask ChatGPT to help you express concerns about a manager's communication style or celebrate their successful project management.

ChatGPT Prompt:

Act as an experienced employee tasked with providing feedback on my manager's performance.

I want to address the following points:

1.

Their communication style can be unclear at times, leading to confusion.

2.

They have managed several successful projects this quarter which boosted the team's morale.

Address performance issues promptly

When dealing with performance issues, it's critical to address them promptly.

ChatGPT can be a useful tool in this scenario, acting as a neutral third party to facilitate conversation and suggest solutions.

You can ask ChatGPT to evaluate a given situation, provide feedback, or suggest improvement plans.

Remember, its analysis is based on the input you provide.

ChatGPT Prompt:

Act as an experienced HR manager providing feedback and suggesting improvement plans for an employee with performance issues.

Here are the details about their performance:

Communicate performance expectations clearly

ChatGPT can assist managers in clearly conveying their performance expectations to their team members.

By inputting details about the company's performance standards, key performance indicators, and specific job roles, ChatGPT can generate a comprehensive and easy-to-understand explanation of these expectations.

For instance, you can ask ChatGPT to draft a concise message to an employee about their expected quarterly sales targets.

ChatGPT Prompt:

As a sales manager, write a clear and concise message to a new sales representative, outlining the performance expectations for their role, including quarterly sales targets, customer engagement metrics, and adherence to company guidelines.

Foster a culture of continuous feedback

ChatGPT can facilitate a culture of continuous feedback, helping both managers and employees in conducting and receiving performance reviews.

Feed the AI with regular updates on an employee's performance and ask it to generate constructive feedback.

The AI can identify key areas of improvement and achievements, ensuring a balanced and objective review.

ChatGPT Prompt:

Act as a performance manager to give constructive feedback based on the given employee's performance record.

Highlight both the areas where the employee excelled and where they need improvement.

Here are the performance details of the employee for the past quarter:

Improve the performance review process

ChatGPT can aid in enhancing the performance review process by providing unbiased, data-driven insights and recommendations.

It can analyze the data from employee's performance history, identify trends, highlight strengths and areas of improvement, and suggest actionable measures.

Moreover, it can simulate potential scenarios to foresee the impact of different strategies on performance.

ChatGPT Prompt:

Act as an experienced HR manager and analyze the past performance data of an employee.

Identify the trends, areas of strength and improvement, and propose a strategy to boost the employee's performance.

Here is the employee's performance data for the last three years to be analyzed:

Use performance reviews for career development

Performance reviews hold great potential to boost career development.

ChatGPT can help you understand and interpret your performance reviews more objectively, identify areas of strength and improvement, and set relevant career goals.

Provide ChatGPT with your performance review data and ask it to give you an overview, highlighting key areas for your career development.

ChatGPT Prompt:

Act as a career development coach and analyze this performance review.

Identify the key strengths, areas for improvement, and suggest potential career goals based on these insights.

Here is my latest performance review:

Address biases in performance reviews

Performance reviews can be prone to bias due to unconscious prejudices, favoritism or stereotyping.

With ChatGPT, you can ensure an unbiased evaluation of employees' performance by providing it with performance data, and asking it to identify patterns and trends, without any personal influence.

ChatGPT can also help to design a more objective and fair performance review template.

ChatGPT Prompt:

As an unbiased AI, assist in conducting a performance review.

Evaluate the following performance data of an employee and identify the patterns, strengths, and areas of improvement.

Understand the role of HR in performance reviews

HR plays a critical role in performance reviews, handling the procedure's coordination, execution, and follow-up.

They ensure that the process is fair, objective, and ties into the organization's overall strategy.

HR also provides guidance to managers on feedback delivery and assists employees with development plans post-review.

ChatGPT Prompt:

As an experienced HR professional, explain your role in conducting performance reviews.

Discuss how you maintain the fairness of the process, guide managers in giving feedback, and support employees in their development post-review.

Train managers for performance reviews

ChatGPT can simulate the process of a performance review, enabling managers to practice and refine their skills.

You can feed it various scenarios of employee performance and ask it to generate potential responses, allowing managers to gain insight into handling different situations.

It can also provide tips and guidelines to conduct effective reviews, ensuring constructive feedback and objective evaluation.

ChatGPT Prompt:

Assume the role of a senior HR professional training a new manager on how to conduct performance reviews.

Provide a step-by-step guide and advice on how to approach this task, taking into consideration both positive and negative employee performance scenarios.

Deal with performance review anxiety

Performance reviews can be anxiety-inducing, but don't let the stress cloud your judgement and perception.

ChatGPT can help you prepare for your performance review by helping you reflect on your achievements, areas of improvement, and goals for the next review period.

You can also use ChatGPT as a simulated reviewer, asking it to provide constructive feedback based on your self-assessment.

ChatGPT Prompt:

Act as my manager and provide feedback on my self-assessment of my performance.

Here are my achievements, challenges, and future goals.

Take action based on performance review feedback

Use ChatGPT to transform performance review feedback into actionable goals and improvement strategies.

Just provide the feedback to ChatGPT and ask it to identify key areas of strength and weakness, and propose specific steps for improvement.

For instance, you can ask ChatGPT to analyze the feedback and suggest a developmental plan.

ChatGPT Prompt:

Act as an HR expert to analyze the given performance review feedback.

Highlight the areas of strength and weakness and suggest a plan of action for improvement.

Here is the performance review feedback:

Reflect on feedback received during a performance review

During a performance review, it's essential to reflect on the feedback received, be it positive or negative.

ChatGPT can help by identifying the main points from your review, providing suggestions for improvement, and even helping you draft a response or action plan.

Simply feed the feedback received during the review to ChatGPT and ask it to provide a reflection or plan based on it.

ChatGPT Prompt:

Please help me reflect on this feedback I received during my performance review:

You demonstrated strong project management skills but need to improve your interaction with team members and increase your responsiveness.

 

Conclusion

Alright! We've journeyed through a wealth of information.

From helping to draft performance review comments to providing a neutral ground for employee feedback, ChatGPT is revolutionizing the realm of performance reviews.

It's your handy aide when you're at a loss for words, your guide for balanced feedback, and your collaborator for inventive problem-solving.

But remember:

ChatGPT is a tool, not a substitute for your professional judgment. Marry its abilities with your own insights to yield truly meaningful outcomes.

Now it's your turn.

Select a couple of prompts from this guide and apply them in your next review session, one-on-one meeting, or team feedback session. You might find yourself amazed at how much more effective—and innovative—you become.

And if you're eager to discover even more potent tools that expand beyond ChatGPT, take a look at Galaxy.ai.

With every AI tool consolidated in one location, it's the essential productivity partner for modern managers overseeing performance reviews.

Happy reviewing! 🚀